How do I navigate through the Commonwealth Courts Portal?

The Commonwealth Courts Portal provides users with secure web-based access to information about cases that are before these courts.

The Portal is a central system that enables registered litigants and legal practitioners to log on using a single user ID and password and access information from multiple jurisdictions.

This page provides information about general features to help you navigate through the Commonwealth Courts Portal.

Select the relevant topic below for more information.

If you have access to the file enter the full file number into the Search for file box.

Ensure that you are entering the file number in the correct format - eg. ABC1234/2012

You can also access the files in Available Files. There are three tabs:

Open tab - All currently open files.

Starred tab - Bookmark the file for future quick reference. Starred files will have an orange star. 

All tab - All open and closed files.

On the right hand side of the home page of the portal, under the heading File Access, go to Partly completed applications:

Click on the application you wish to open (you may need to select More efiling applications).

To delete a partly completed application select More efiling applications and select Delete next to the application you wish to delete. Unsubmitted applications are deleted 90 days after your last save, or 90 days after you lock the application.

Select the file and click on the + sign next to the relevant application under Existing applications:

Select Documents Filed:

A list will populate with all documents filed showing the Date Filed and Filed By.

The diary helps you look up court events for your matters within the next 14 days.

Select the relevant application and then choose Notify me by email of activity on this application.

Once you have selected to receive notifications this will then change to Do not notify me by email of activity on this application. 

Note: You will need to follow these steps to request notification emails on each current open application.

Select the + sign before the application that you wish to view the events for.

To see all the past events and any scheduled upcoming events for that application, select Court Events and Orders.

Note:  If there is more than one OPEN application, you should check each one for any upcoming events.

Under Additional options for this file, select List of documents.

A list will populate with all documents filed showing the Date Filed and Filed By.

Note: eFiled documents can be viewed by selecting the PDF icon:

If you do not see the PDF icon next to a filed document, it means it was not eFiled and you cannot access it on the portal. You can request to view the file at the registry by sending the Request for file inspection form to the Registry where your file is located.

Under Additional options for this file, select List of orders:

Select View orders in right hand column against appropriate court date:

Orders will open for viewing.

Note: You will be able to see the View orders button only if orders have been uploaded on to the court's database. Orders are not always available to be viewed on the portal. If the orders are not available, you can request to view the file at the registry by sending the Request for file inspection form to the Registry to get a copy or if you wish to obtain a sealed copy of the orders, refer to the process Application for sealed copy of orders.

Under Additional options for this file, select Subpoenaed items:

If the subpoenaed item has been received by the court the status will be shown as Stored by the court.

Select the + next to the subpoena to view the permissions for that subpoena:

If the subpoenaed item has not been received by the court the status will be shown as Awaiting production.

Note: Currently you cannot view subpoenaed material on the portal.

Before you start the process of eFiling your supplementary documents, it is recommended that you read the document Preparing documents for eFiling.

1. Scan the completed document/s and save it on your computer drive where you will be able to find it easily.

2. Access the file by adding the file number e.g. ABC1234/2014 at Search for file then select Search. Select your file number next to the star to access the file details.

3. Select the + at the appropriate application under Existing applications:

4. Select Add document. You can also select the envelope to be notified by email of any activity on your file:

5. Go to the drop down menu at Document Type and select the relevant document type.

  • Select your name to choose who the document is filed on behalf of. 
  • Click on Choose File, select the document from where you had saved it at step 1 above - this document must be in PDF format* and under 30 Mb and the document (including an attachment) cannot be over 100 pages.
  • Click on Upload.

* Use the PDF convertor in the right hand column if you need to convert the document to PDF.

You are required to serve the documents by ordinary service on all parties to the proceedings (including the Independent Children's Lawyer if appointed). Ordinary service includes delivering the documents in a sealed envelope by hand or by post to the address for service provided to the court.

Go to Documents Filed:

Select the PDF icon to print a sealed copy for service:

Once you have served the documents you are required to complete and file or eFile an Affidavit of service as proof of service to the court.

To eFile the Affidavit of service, follow the same steps set out in Filing supplementary documents above.