What is a subpoena?
A subpoena is a legal document issued by the Court at the request of a party to a case. A subpoena compels a person to produce documents or give evidence at a hearing or trial.
There are 3 types of subpoena:
- a subpoena to produce
- a subpoena to attend to give evidence, and
- a subpoena to produce and to attend to give evidence.
You can request a subpoena if a person refuses or is unable, of their own free will, to give evidence in your case or to provide documents to the Court that are relevant to your case.
Before you request a subpoena, you should try to get the document or evidence by, for example, asking the person to provide it to you.
You should not request a subpoena to produce and to attend to give evidence if production of the document/s and/or thing/s alone would be sufficient.
The rules covering subpoenas are set out in Part 18 of the Federal Circuit and Family Court of Australia (Division 2) (General Federal Law) Rules 2025 (the Rules).
How do I apply for a subpoena?
You will need to complete the Subpoena - General Federal Law and Migration form and file it with the Court.
You cannot request a subpoena to be issued to a person under 18 years of age unless the Court otherwise orders.
Unless you have permission from the Court, you must not request the issue of more than 5 subpoenas in a case.
To request the issue of a subpoena by the Court take the following steps.
STEP 1: COMPLETE THE SUBPOENA FORM
When completing the Subpoena - General Federal Law and Migration form, keep in mind that:
-
A subpoena must identify the person to whom it is directed by name or by description of office or position (person subpoenaed). If you wish to subpoena an organisation, the subpoena should be directed to a person authorised to act on behalf of the organisation, for example:
The Officer
XYZ Pty Ltd
Some Street
Some Town NSW 0000 - A subpoena must not be addressed to more than one person.
- A subpoena to produce must identify the specific document/s or thing/s to be produced. The document/s or thing/s should be properly described so the person subpoenaed knows what to produce.
- A subpoena must always require the production of document/s or thing/s which are known to already exist; that is, it cannot require the person subpoenaed to create a document to comply with the subpoena.
- A subpoena cannot be written in a way that requires the person subpoenaed to make a decision about whether a document or thing needs to be produced. For example, the subpoena should not ask for 'all documents relating to any account in a false name held by [the person subpoenaed]'.
- You cannot request the issue of a subpoena requiring the production of a document or thing in the possession of another court. To seek a document/s or thing/s in the possession of a court you must give written notice to the court (see Rule 18.19).
- The date for production of documents in a subpoena to produce will be fixed by the Court. A subpoena requiring attendance of a person to give evidence must be made returnable to Court when the case is listed for a hearing.
STEP 2: FILE THE SUBPOENA
Once you have completed the Subpoena form, you will need to file it with a court registry, using eLodgment. For instructions on how to use eLodgment, see the Federal Court website.
There is a filing fee for issuing a subpoena. You may be entitled to an exemption if, for example, you hold certain government concession cards or you can show financial hardship.
The Court will complete the details and add the Court's seal before sending it back to you for your records and to serve.
STEP 3: SERVE THE SUBPOENA
Service of the subpoena on the addressee
You must arrange to have the subpoena personally served to the person subpoenaed. You should give the person subpoenaed as much notice as possible. However, unless another date is fixed by the Court, the person must be served not less than 5 clear business days before the earliest date the addressee is required to produce a document or otherwise comply with the subpoena.
At the time of serving a subpoena to attend and to give evidence, conduct money must also be served.
Service of copies of the subpoena on parties and interested persons
You must also notify the other parties involved in the proceedings and any other interested persons (named or affected by a subpoena) by serving a copy of the subpoena within a reasonable time before the date of production or court attendance. These copies can be served by ordinary service.
Does a person have to comply with a subpoena?
Yes. A person must comply with a subpoena unless:
- the subpoena was not served on the person in the way that the Rules require, or
- conduct money was not provided with a subpoena to attend to give evidence, or the subpoena is set aside.
If a person fails to comply with a subpoena without a lawful excuse it is a contempt of court and the person may be dealt with accordingly. This could include the Court issuing a warrant for the person's arrest.
Can a person object to attendance or producing a document?
Yes. A person can object to attending to give evidence and/or to the production of documents required by a subpoena. See below for further information on how and why a person served with a subpoena can object.
If there is an objection, you will be notified of the objection and the objection will be heard and determined by the Court.
How do I inspect or copy documents produced?
A person may inspect a document or thing produced only if the Court has granted leave and the inspection is in accordance with that leave. This will usually be considered by the Court on the return date of the subpoena.
A Registrar may permit the parties to inspect at the registry any document or thing produced unless the addressee, a party or any person who has a sufficient interest objects to the inspection under this rule.
If permission has been given only to view the documents, you will need to make an appointment with the Court registry.
How long does a subpoena remain in force?
A subpoena remains in force until the first of the following events occurs:
- the person subpoenaed complies with the subpoena
- the issuing party or the Court releases the person subpoenaed from the obligation to comply with the subpoena, or
- the hearing or trial is concluded.
Are there any restrictions in using a subpoenaed document?
Yes. A person must only use documents obtained by subpoena for the purposes of the case and must not disclose the contents or give a copy of any documents subpoenaed to any other person (except the lawyer representing them in the case) without the permission of the Court.
Requesting documents from another court
If you wish to seek the production of document/s or thing/s in the custody of another court you must make a request in writing to the Registrar, setting out:
- the name and address of the court that has custody of the document or thing
- a description of the document or thing to be produced
- the date when the document or thing is to be produced by, and
- the reason for seeking production.
See rule 16.19 of the Rules.
What do I do if I am served with a subpoena?
When served with a subpoena, you must comply with it. If you do not comply with a subpoena and do not have a lawful excuse, this is a contempt of Court and the Court may issue a warrant for your arrest.
Conduct money and payment for loss or expense incurred in complying with subpoena
If a subpoena requires you to attend court to give evidence, the person serving the subpoena must give you conduct money sufficient for return travel between your place of residence or employment (as appropriate) and the Court. The amount of conduct money must be sufficient to meet the reasonable expenses of a person attending Court for the purposes of complying with the subpoena. If you are not given this money, you do not need to comply with the subpoena.
If you are not a party in the proceeding and you will incur loss or expense in properly complying with the subpoena, you may apply to the Court for an order that the party who has issued to subpoena pay you an amount (in addition to the conduct money) for the reasonable loss or expense. If you wish to make such an application, you must, before complying with the subpoena, give notice to the issuing party that loss or expense would be incurred in properly complying with the subpoena, including an estimate of the loss or expense.
Any claim for costs in attending court or producing a document under the subpoena must be met by the party issuing the subpoena and not the Court.
Complying with the subpoena
Subpoena to give evidence
If the subpoena requires you to attend to give evidence, you must attend court on the date specified on the subpoena. If you object to the subpoena you may make an application to the Court to have the subpoena set aside in whole or in part.
Subpoena to give evidence and produce documents
If the subpoena requires you to attend to give evidence and produce documents, you must attend Court on the date specified on subpoena and produce the documents set out in the schedule to the subpoena. If you object to the subpoena, you may make an application to the Court to have the subpoena set aside in whole or in part.
Subpoena for production of documents only
If the subpoena requires you to produce documents only, you (or an agent on your behalf) must produce the document/s or thing/s set out in the schedule to the subpoena (together with a copy of the subpoena). You must send these to the address provided on the subpoena at least one clear business day before the date specified in the subpoena for production.
Do not send subpoenaed documents to the person who asked for the subpoena to be issued. The documents must be produced to the Court.
Can I produce copies of documents?
Unless the subpoena specifically requires the production of the original documents or things, you can comply with the subpoena by producing a copy of the documents.
If you are producing an original document, you must tell the Court it is an original document.
Will the documents that are produced be returned to me?
On the expiry of 4 months from the conclusion of the proceedings, a Registrar may cause all the documents produced in compliance with a subpoena to be destroyed.
If you want to the material returned to you, you should inform the Court when producing the material that it is to be returned to you.
For further information, see Rule 18.16 of the Rules.
Information for person receiving a copy of the subpoena
The party issuing the subpoena must provide a copy of the subpoena to all other parties to the proceeding and all persons who may be interested in the subject matter of the subpoena.
If you have received a copy of the subpoena and are not the person subpoenaed, you do not have to do anything unless you want to object to another party or interested person's inspection or copying of the documents listed in the schedule to the subpoena.
You may have a right to inspect or copy the documents subpoenaed.
Objecting to the production or inspection or copying of subpoenaed documents
As the person subpoenaed to produce documents, you may object to producing the documents.
A person can object to the production of documents required by a subpoena for reasons such as:
- the documents requested are irrelevant
- the documents are privileged (for example, documents which came into existence as a result of a lawyer/client relationship), or
- the terms of the subpoena are too broad.
A party to the proceedings or an interested person may also object to the material that is the subject of the subpoena being inspected or copied. They may also seek an order that a subpoena be set aside in whole or in part.
A person or party who has an objection must notify a Registrar in writing of the objection and the grounds of objection. This can be done by completing and filing a Notice of objection - Subpoena.
If you do not object to producing the documents, the parties and any interested person may be given permission to inspect the document. They may also be given permission to copy or uplift the documents.
Even if you have no objection to the documents being inspected or copied, a party or interested person may object. If there is an objection, you will be advised in writing.
If a party or person objects to the subpoena, the Registrar will notify the issuing party of the objection and the date, time and place at which the objection will be heard.
The issuing party must then notify the addressee, the objection and each other party of the date, time and place at which the objection will be heard.
You must attend Court on the court date assigned to have your objection heard and determined.
See rule 18.15 of the Rules for more information on objections to inspection.
Getting help
If you have any legal questions about subpoenas, you should get legal advice. Court staff cannot give you legal advice but they can help you with questions about court forms and the court process. For more information, contact the Court.
